Principal: Mr. John Kasel
Assistant Principal: Ms. Mary Feeney
Secretaries: Mrs. Clara Spitza and Mrs. Robin Webb
Dear Parents/Guardians and Students of Our Lady of Victory School:
This handbook has been prepared for you to be a source of information with regard to the philosophy and operational policies of Our Lady of Victory School.
As a Catholic school, our priorities are the safety of your child, his or her intellectual and spiritual growth, and development as an individual. Because we are a Catholic institution of learning, we are committed to provide a Christian environment where the teachings of Christ are developed and lived. As a community, we are committed to worship together each weekend. We especially rely on you as parents/guardians to provide your children with the opportunity to attend church each weekend. Confusion may result when children learn one thing at school and see something else practiced at home.
Through the combined efforts of parents/guardians, teachers, clergy, administration and members of the parish, children at Our Lady of Victory Catholic School are given the opportunity to develop their intellectual, spiritual, emotional, social, physical and artistic capacities. Your choice for Catholic education for your child is an indication of your interest in his or her total educational development. The work of preparing today's young people for the challenges of adult life is a rewarding, though difficult task. A school’s strength has its foundation in its academic standards and principles, but also in the vitality of its student/parent/teacher collaboration and commitment. By working together, with God’s grace, we will be able to achieve the awesome task of preparing a child for his or her future.
Thank you for entrusting your child to the care of Our Lady of Victory Catholic School. God bless us all and guide us this year. Let us pray for one another as we work together to provide all that our children need to grow in faith, wisdom and grace.
“Always be ready with an answer when they ask you the reason for your hope.”
I Peter 3:15
The handbook consists of guidelines which provide a framework for the school’s day-to-day practices. The administration reserves the right to vary these policies so that specific problems are treated on an individual basis. The policies are subject to amendment or discontinuation as the needs of the school require. The school will attempt to keep parents and students informed of all changes as soon as practical; however, some changes must be made immediately to meet unforeseen circumstances.
Mission Statement
In keeping with the evangelizing mission of the Roman Catholic Church, within the Archdiocese of Chicago, Our Lady of Victory School unites with parish, family, and community in forming the whole child by promoting academic excellence with the freedom to discover individual giftedness and to know and to live the truth of the Gospel.
Philosophy
Our Lady of Victory School will provide an environment that nurtures the potential of each individual. Our school will strive to develop the whole child: spiritually, intellectually, socially, emotionally, and physically. We aim to accomplish this by:
Fostering the pursuit of academic excellence by teaching basic concepts and providing an opportunity to explore enrichment activities in all academic areas, including religion, language arts, mathematics, science, social studies, physical education, computer science, art, music, and Spanish; thereby challenging each student to become a self-starter.
Developing an understanding of and a responsibility to local and global community in regard to racial, economic, social, and environmental diversity.
Non-Discrimination Policy
Our Lady of Victory School does not discriminate on the basis of sex, color, or national and ethnic origin in the administration of educational policies, admission policies, loan programs, athletic or other school administered programs.
Sacramental Opportunities and Religious Instruction
The following is the OLV Mass Schedule. Please refer to the School Calendar for All School Liturgies and Holy Days of Obligation. All grades attend weekly Mass on Wednesdays at 8:30 a.m.
As parents and guardians, we welcome you to attend Mass with the students. The Sacrament of Reconciliation is also available to our students during Advent, Lent, and every Saturday afternoon at the parish, and upon request.
For those seeking full communion with the Catholic Church, Our Lady of Victory Parish provides the rite of admission for catechumens (RCIA) for children and adults. If you wish to receive more information, contact the parish office at 773-286-2950.
Daily School Schedule
8:00 a.m. Doors Open to Students
8:10 a.m. Morning Tardy Bell/Morning Prayer
8:15 a.m. Classes Begin
11:30 a.m. – 12:00 p.m. K-4 Lunch Period
12:05 p.m. – 12:35 p.m. 5-8 Lunch Period
2:25 p.m. Afternoon Prayer
2:30 p.m. School Dismissal
Admission Policy
Our Lady of Victory School is maintained to offer a Catholic education to the children of our parish families. The admission of students other than those of parishioners is based upon the availability of classroom space. The final decision as to admission rests with the principal and the pastor. The order of acceptance is as follows:
1. Currently enrolled students who have registered for the next school year
2. Families who are registered with the parish
3. Children who attend our REP program and have positive academic/behavior records
4. Students transferring from other Catholic schools with positive academic/behavior records
5. Students from public or private schools with positive academic/behavior records
State law requires that pre-school students must be 3 and/or 4 years of age by September 1 to enter the Pre-K program. New kindergarten students must be 5 years of age by September 1 of the year they intend to enroll. To enroll your child, bring a copy of the child’s birth and baptismal certificate, medical and dental forms and a completed registration form.
Transfers: In
Parents seeking to transfer their child(ren) to Our Lady of Victory must provide:
Ø A transfer form from the sending school
Ø Medical, dental, and academic records from the sending school
Ø The student’s birth certificate and baptismal certificate
Ø A completed registration form
Ø A written statement from the sending school that all outstanding fees and obligations have been satisfied
Students transferring from another school in grades 5 - 8 require an interview with the principal prior to admission. Students transferring into the school who are at risk academically will be placed on contract. The conditions of the contract will be determined by the administration.
All transfer students are on probation for one academic year. The academic and behavioral status and progress of the student will be evaluated and the results communicated to the parent as the year progresses. The child, based on academic and/or maturity level, may at any time during that year be placed in a higher or lower grade level in the school. This placement will be based on teacher evaluation in consultation with parents and the administration of the school. If the school cannot service the child, the student will be requested to seek transfer to another school.
In the case of mid-year transfer, full registration and book fees are to be paid regardless of entrance date. Tuition rates will be assessed from the date of entry. Should space be limited, students will be placed on a waiting list by grade, subject to the constraints of the admission policy. While on the waiting list, no fees are paid but a completed registration form must be on file. The school reserves the right to assign students to grade levels, teachers and classes.
Transfers: Out
Parents transferring students out of OLV must complete the Archdiocesan Transfer Form, which is available in the school office. This form gives the school permission to transfer school records to the receiving school. The following information is needed when requesting a transfer:
Ø The name of the receiving school
Ø The complete address of the receiving school
Ø The contact person at the receiving school
Ø The new address of the student, if applicable
Ø The reason for the transfer
It is Archdiocesan policy that records may not be forwarded until the above information is supplied to the school. Tuition and fees are non-refundable. All fees, payments, and parish obligations must be up-to-date before records will be sent to the new school.
Absence
Parents should telephone the school before 8:30 a.m. each day their child is expected to be absent. Information regarding absences may be left on the office answering machine. If no call is received, the parent will be contacted to verify the absence. Upon return to school, the child must present a note, signed by the parent/guardian, explaining the nature of the absence. This note is presented to the teacher who will make it part of the child’s temporary file.
It is the student’s responsibility to complete missing work during his or her absence and to submit the work within a time period established by the teacher. Students are not penalized for late work due to an excused absence. In the case of an absence, parents may pick up assignments after dismissal. Requests for homework from the teachers must be made before 8:30 a.m. in the morning. Students sent home from school due to illness or injury would be given a half-day absence.
Excessive Time Missed
Excessive absences and chronic tardiness seriously disrupt the learning process, not only for the individual student but also for the entire class. When a student’s records indicate a pattern of poor attendance or tardiness, a parent/teacher/student conference will be called. More than 24 days missed during the school year may prohibit a student’s passage to the next grade.
Tardiness
Students are considered tardy when they arrive after 8:10 a.m. in the morning. When a student arrives at school after 8:10 a.m., they must proceed to the Attendance Office to pick up a Tardy Slip. The Tardy Slip is to be turned in to their teacher. As the first minutes of the day set the tone for the academic day, it is imperative that students arrive on time consistently and be prepared for the day’s lessons. Chronic tardiness will result in a parent conference. As a courtesy, a late excuse should accompany the student when he or she arrives late in the morning. Patrol members who are on duty are to be seated in class at 8:20 a.m.
Early Dismissal
Parents/Guardians need to notify the school office and the homeroom teacher to request an early dismissal. Students may not leave school without permission from the principal or assistant principal. If a student becomes ill or is injured, a parent will be contacted to make arrangements to send the child home. No child will be allowed to leave the school during school hours unescorted. Parents wishing to give permission for another adult guardian to escort the child must notify the office in writing. For safety purposes, students must return to the school by way of the “V” Door, before, during and after school hours.
Family vacations, which cause a student to miss classes, should not be scheduled. Students missing school because of family vacations will not be given work in advance by the teachers.
Appointments with doctors, dentists, etc., should be made outside of school time whenever possible. If an appointment must be made during school time, the student should be sent to school for as much of the school day as possible to avoid an inordinate amount of makeup work.
Arrivals and Dismissals
For reasons of safety and supervision, parents/guardians are not to go directly to classrooms before, during and after school hours. In the morning children line up with their classmates at a specific location, and proceed into the building, at the 8:00 a.m. bell, children proceed into the school by the “V” door or the junior high door. At regular dismissal time, students will meet their parents/guardians outside of the school building. In the case of early dismissal, the parent/guardian should meet the child at the school office. All visitors and volunteers must sign in at the office. For security reasons it is required that all visitors and volunteers wear a visitor badges available at the receptionist’s desk. When visitors call in at the “V” door it is required to the receptionist to identify you by name.
Student Health
Emergency Information cards are provided at the beginning of the year. In the event of a change of address, please notify the office as soon as possible. If the child becomes ill, a parent or designated adult will be contacted immediately to come to school to take the child home. State law requires that all vaccination records must be filed with the school by the first day of school. Failure to comply with this rule by October 1st will result in withholding students from the school until all requirements are met.
All medications, whether prescription or over the counter must be turned into the school office with a doctor’s note and/or written instructions from the parent or guardian.
Contagious and communicable conditions such as lice, measles, strep throat, etc., warrant that the infected student be excluded from school until the school receives, in writing, a note from the family doctor or treating physician that the child may return to school. The administration reserves the right to check students for head lice or other infectious conditions that may affect other children in the school. In the case of a physical impairment, such as a broken bone, it is helpful to inform the school regarding special needs of the student. Students seeking temporary exemption from PE class must present a written notice to be excused from class.
State law requires each student have a physical at the beginning of pre-kindergarten, kindergarten, and fifth grades. Dental examinations are needed upon entrance to school and at the beginning of kindergarten, second, and ninth grades. Forms for the examinations are available in the office. A copy of these records must be returned to the school by September 1st and is kept on file in the school office. Students not in compliance with these examinations and immunizations will be excluded from class until the records are complete.
Parents’ Rights to Records
The parent/legal guardian has the right to view his/her child’s folder. One week notice, in writing, must be given to the principal before the viewing of the folder. To allow for time, please call the school for an appointment. This right is not extended to persons having custody but not legal guardianship.
Records will not be released to anyone other than the parent/guardian without written permission from the person responsible for the legal well being of the child. Records may not leave the school except by court order. In cases of separation, both natural parents/guardians have access rights, unless there is a court order on file restricting such rights to one or both parties. Copies of pertinent paragraphs of the court order will be kept on file.
Parents/guardians have the right to challenge the accuracy, relevance, or propriety of an entry in the student file, except academic grades. The procedure is as follows:
Ø The parent/guardian gives a written notice one week in advance to see the child’s file.
Ø The parent/guardian submits, in writing, those items to be challenged
Ø An informal conference will be held within 15 days of the file being challenged to reach a decision on the materials being challenged.
Optional Insurance Coverage
Supplemental student accident insurance is available to all students at the beginning of the school year. If you are interested in obtaining this insurance, please inquire at the School Office. Students are not automatically covered by any school accident policy.
Tuition and Fees
All book/material fees for the school year were to be paid in full by June 1 of the coming school year.
All tuition payments must be handled directly through SMART Tuition Management Services. Tuition payments have been divided into ten (10) payments beginning in July. If a payment cannot be made on time, please contact the office. If the tuition payment is not received by the due date and there has been no communication from parent to the school or a finance committee member, a late fee of $20.00 will be added to the tuition balance for the year.
Prepaid tuition will be refunded if the child is transferred before the start of school. Book/materials fees and registration fees are not refundable.
Textbook fines will be issued for books lost or returned in poor condition. If fines and/or fees are not paid by the last day of school, the report card or the diploma will not be given until this obligation has been met.
Late Payments
If the balance due has not been paid from the previous month and no contact has been made with the school office, student quarterly report cards and progress reports will be withheld. If payments of two months or more are left unpaid, the child(ren) will be withheld from school. In the case of unpaid balances, students will be withheld from class trips. In the case of financial hardship or other extenuating circumstances, contact Ms. Mary Feeney, Assistant Principal, at 773-283-2229 before the first of the month.
Tuition Assistance (Victory Grant)
The School Board of Our Lady of Victory has established the Victory Grant in order to help parishioners provide a Catholic Education for their children, regardless of their ability/inability to afford such an education. The purpose of this grant is to help families that are experiencing difficulty due to low income, outstanding medical or other debts that are incurred by necessity therefore putting an added burden on a family. Applications are available in the school office. Completed applications must be returned to the school office within one week of receipt. The following are specifics in regards to Tuition Assistance.
Ø Only registered contributing Parishioners of Our Lady of Victory Parish for a minimum of 12 months will be considered.
Ø Families whom have outstanding tuition/bills for previous school years do not qualify.
Ø Grant cannot be given for Pre-Kindergarten Tuition.
Ø If approved for Tuition Assistance, families may be required to increase the amount of Mandatory Hours.
Mandatory Fundraising
To ease the cost of tuition, Mandatory Fundraising exists in the form of twenty-five (25) raffle tickets at a cost of $10.00/ticket. Raffle Tickets are given to families during the Registration process. Stubs and monies are to be returned by September 30, 2007. After September 30th, a fee equal to the amount of tickets not returned will be added to the tuition balance and due immediately. Stubs turned in after September 30th will not be eligible for the raffle drawing. Unless otherwise posted, drawings will be held monthly beginning October, 2007, through September, 2008, during the School Board meetings. Winner need not be present to win. Each month a total of $1,100 in prizes are awarded and all winners are re-entered into the drawing.
Mandatory Hours
All families must complete 15 mandatory hours (a minimum of 10 hours directly related to the school and the remaining 5 hours with approved parish or school organizations). The Mandatory Hour Calendar will run from May 1, 2007, through April 30, 2008. Any family not completing the required hours will be assessed a $450.00 fee. The Mandatory Hours Program has been developed with the hope that more people will get involved in strengthening OLV through participation in the program rather than paying the fee. All families will receive a letter explaining the program with a Mandatory Hours Card and approved organization list. It will be the responsibility of the family to see that the card is filled in and signed by the chairperson of the organization in which they worked. Families need to turn in the card to the school office as soon as fifteen hours of service are completed.
Communication
Communication between home and school is vital to a child’s success. At Our Lady of Victory, there are several modes of communication including:
Ø “The Wednesday Wire” is the main means of communication between the administration and the school community. “The Wednesday Wire” is sent home every Wednesday with the youngest or only child in each family. The folder must be returned to school the next day. Please sign the Family Folder Form in the space next to the date acknowledging you have received the folder from school. There is a $1.00 replacement charge for a lost folder.
Ø A preliminary calendar is available in the back of this handbook and an updated monthly calendar is sent home in “The Wednesday Wire”. Please know that dates are tentative and are subject to change. Parents will be notified in advance through “The Wednesday Wire” for date changes.
Ø Teachers submit a class newsletter on the first Wednesday of the month to inform parents about upcoming events in and outside the classroom.
Ø During the school year, general school information to the parish community is given weekly through the Church bulletin, “The Banner”. If you are not a member of the parish, copies of “The Banner” are available at the rectory and school.
Ø Our Lady of Victory Parish and School can also be found on the Web at www.olvchicago.org.
Ø Parent-Teacher Conferences are scheduled after the first quarter. Parents/Guardians are required to attend conferences. To schedule individual conferences throughout the year, please make an appointment through the school office or email the teacher. Out of courtesy to the faculty, it is requested that parents do not call faculty members at home, unless the teacher has indicated otherwise.
Ø Progress reports are issued approximately four weeks before each report card is issued. The purpose of this report is to notify the parents as to how the student is progressing academically and behaviorally. Progress reports are signed and returned to school within a week.
Ø Report cards are issued four times during the year, approximately every nine weeks. Report cards are a tool to reflect overall student performance in a given academic or behavioral area. Report cards must be signed and returned to the homeroom teacher within a week.
Ø The Bulletin Board located outside the “V” Door will be updated with important information and dates to remember.
Promotional Offers are provided occasionally, where students will bring home offers for various items and/or services. In return for passing out this information, the company donates educational material to the school. This information is meant to be a service to the parent and is not to be considered an endorsement by the school. Parents are to apply the same selection/rejection criteria they would use if the items were offered directly from the company in their homes.
Discipline
Expectations for student conduct and behavior are important to the formation of the child and the well-being of the school atmosphere. Students on school property at any time or at a school related function off the school grounds are expected to follow school rules. The faculty, staff, and parent community work together to teach children a sense of virtue and self-discipline knowing that inappropriate behavior detracts from the self that is being formed in the home, at school or at any place. The discipline policies at OLV reflect the expectation that our students act in a way that is Christ-like.
For the affective, moral and spiritual development of young people it is imperative that there be strong cooperation and communication between parent, student, teacher and administration. At Our Lady of Victory School, expectations for mature and responsible students are reflected in a behavior code that guides students to make good moral decisions, to monitor their own behavior and to model Christ in their lives. If a difficulty or a miscommunication should arise, the parent’s first measure is always to communicate the matter to the child’s teacher, then to contact the administration. Support and mutual respect should always be upheld when difficulties and misunderstandings arise.
Part of Christian formation is learning to take responsibility for one’s actions. The discipline policy is a statement of accountability that seeks to teach a child his or her own worth by making him responsible for his or her actions. Parental support is essential in such matters. A child’s growth and maturity are directly related to the degree of parental support and guidance in working with the faculty and administration of the school.
Misconducts
The following standards apply with regard to minor misconducts for students in Grades 4-8:
Ø Minor misconduct slips are issued for infractions of a less serious degree. These include chewing gum ($5.00 fine), chronic tardiness, lack of school supplies, minor classroom disruptions, and other minor behavioral infractions subject to the discretion of the teacher and administration. Each minor misconduct slip will be signed by the teacher and the parent and returned by the next school day.
Ø Each minor misconduct slip will result in a phone call from the teacher to the parent/guardian.
Ø Three minor misconduct slips will result in a detention, the time and date to be determined by the administration.
Ø Repeated misconducts may result in parent/teacher conferences, detentions, the loss of class privileges (a party, trip, dance, etc.), in-school suspensions or expulsion from the school. The administration reserves the right to withhold students from activities, suspend or expel students as circumstances warrant.
Ø In the case of behavior that is not at risk of damaging others, but is chronically disruptive to the school environment, students will be placed on behavioral contract to better track their actions and to receive the appropriate consequences. A behavioral contract is arranged as needed between the child, the child’s parents, and the school principal.
Ø Uniform Infractions: Students are expected to follow the uniform policy. Those in violation of the uniform policy will be issued a uniform infraction slip and will be subject to the following consequences:
Grades 4 - 8: Three uniform infractions result in a misconduct slip.
Grades K - 3: A phone call will be made to the parents in the case of repeated violations.
Ø Tardiness: In the case of tardiness, four tardy slips will result in a misconduct slip for grades 4 – 8, and a phone call to parents in grades K - 3.
Serious Violations
Guns, knives, or weapons of any type are strictly prohibited by the school and possession will result in immediate disciplinary action. Fake weapons, verbal threats, bullying, fighting on school grounds, and involvement with illegal substances at any time will also result in immediate disciplinary action by the school administration. The severity of these disciplinary actions will be at discretion of the administration.
Parents will be held financially responsible for damage done to parish property by their children.
Weapons
School officials shall report weapon violations to the local police. The definition of weapons for which students can be expelled includes knives, shotguns, brass knuckles, billy clubs, look-a-likes, or any other item (such as bats, pipes, sticks, etc.) if used to cause bodily harm. School authorities are allowed to inspect and search places such as lockers, desks, parking lots and other school property, as well as personal effects left in those areas by students without notice to or consent of students and without search warrants. School authorities should request the assistance of law enforcement in conducting the searches. Students shall not carry, possess, or use weapons in school or on school premises. Depending on violation circumstances, students may be counseled, suspended, or expelled.
Drugs
In accordance with the federal Drug-Free Schools and Communities Act of 1989, students shall not possess, use or distribute illicit drugs or alcohol on school premises or as part of any school-related activity and shall comply with all other school policies and rules concerning drugs and alcohol. The use of drugs and the unlawful possession and use of alcohol is wrong and harmful. Sanctions for violation of this policy may extend to and include expulsion and referral for prosecution consistent with applicable local, state, and federal laws. Compliance with this policy is mandatory.
Bullying/Harassment
Respect for others is an essential part of the Catholic school discipline code. Unfortunately, much of our culture promotes aggressive behavior. Creating a peaceful school community requires much diligence and guidance. Any form of demeaning or disrespectful behavior toward others is unacceptable and should not be allowed. Bullying/Harassment is an intentional, repeated, hurtful act (verbal, non-verbal or physical) committed by one or more persons toward others. All allegations and threats of bullying/harassment are taken seriously, promptly investigated and dealt with appropriately. Direct and/or indirect bullying/harassment can take many forms. These behaviors will not be ignored. Children are unable to eliminate bullying/harassment acts on their own. Adults must take the lead in confronting bullying behavior. Parents, teachers, administrators and the community must work together to eliminate bullying/harassment. The cooperation of all is imperative in addressing bullying/harassment issues.
Homework
Homework is an extension of the classroom experience to reinforce concepts and skills. It does not, as a rule, introduce new material. Parental involvement is vital to the implementation of an effective educational program. Parents are encouraged to listen to reading, to read aloud, to hear spelling words and definitions, review math skills and help in research and in problem solving. Parents are not encouraged to enable students by providing answers. If there is a miscommunication, misunderstanding or a general difficulty with either the content or amount of homework, the child’s teacher should be contacted. The purpose of homework is to support the following:
Ø Remediation - to aid in learning skills missed or poorly learned previously
Ø Reinforcement - to build on and give practice in learned concepts
Ø Enrichment - to expand areas of learned concepts
Time Spent
The amount of time spent on homework will vary for grade and student. Independent or assisted reading is encouraged for all students on a daily basis. The following are general guidelines suggesting how much time your child should be spending on homework during the school week.
Ø Grade K 10-15 minutes per evening
Ø Grades 1-3 20-30 minutes per evening
Ø Grades 4-6 1 – 1 1/2 hours per evening
Ø Grades 7-8 1 - 2 hours per evening
Standards and Formats
The following guidelines should be observed when submitting written work:
Ø name, date and subject at the top of the paper
Ø paper should not be folded, torn, or wrinkled
Ø work in grades 4-8 is to be done in ink and in cursive writing, with exceptions prescribed by the individual teacher
Ø spelling, punctuation, sentence structure and capitalization will count toward the grade in all subject areas.
Grading
Evaluations are specific to the developmental needs of the students for children in grades Pre-K through 8. Achievement codes are noted on the report cards. Teachers assign letter and percentages for grades 3-8. The following are the letter grade-percentage equivalents:
A+ = 98-100
A = 95-97
A- = 93-94
B+ = 90-92
B = 87-89
B- = 85-86
C+ = 83-84
C = 80-82
C- = 77-79
D+ = 74-76
D = 71-73
D- = 70
F = below 70
Honor Roll
The Honor Roll is a means of recognition for students in grades 4-8 who have achieved high academic standing. The Honor Roll criteria is as follows:
A+ = 6 points; A = 5 points; A- = 4 points
B+ = 3 points; B = 2 points; B- = 1 point
Ø First Honors is given when points in all core subject areas average 4.0 or above.
Ø Second Honors is given when points in core subject areas average 3.0 or above.
Any child earning a D or F on the report card in any area for the grading period will be ineligible.
Retention/Remediation
Failing grades in the major subjects warrant remediation and/or retention of a student. Retention will be considered if the following situations occur:
Ø More than 24 days have been missed during the school year
Ø Failure in two or more major subject areas (Religion, Math, Reading, English, Science, Social Studies) for two or more quarters
Ø Failure in one or more major subject areas for the entire year
Ø Affective maturity warrants that a student remains in the same grade another year
Retention will be determined on an individual basis. Pending the possibility of retention, parents will be notified by letter. Parents have the right to refuse retention. The administration reserves the right to refuse passing a child to a higher grade when the circumstances warrant such action.
Based on a student’s academic performance, a teacher may require or recommend remediation. If remediation is required, summer school or twenty-five hours of tutoring must be approved by the administration in advance. Evidence of tutoring and a comprehensive test must be presented at the end. If remediation is recommended, the parent is not required to send his or her child to summer school or to seek out a tutor, but the recommendation by the teacher indicates that the child would benefit from the extra help.
If students are struggling in a particular subject area or if parents wish to continue student enrichment throughout the summer, the four week summer school is an excellent opportunity to sharpen skills and prepare for the next grade level. In the case of summer school that is recommended or required by the child’s teacher, parents will be notified as soon as possible as to whether their child is being recommended or required to attend summer school.
Learning Resource Center
The Learning Resource Center is available at OLV. Individual and small group tutoring is provided to students who need extra assistance in their academic career. Students may be recommended to attend the Learning Center by teachers or parents. In the event that a student possesses a possible learning disability, the child is tested free of charge through the local public school. The parent, after conferencing with teachers and the administration, initiates the process by making the request in person at the local public school. Post-testing evaluation and recommendations will follow, with a course of action outlined by the parent/teacher/administrative team. All results are confidential and kept as part of the student’s permanent records.
Uniforms
OLV has a standard uniform. The clothing children wear has a bearing on the student’s lives, their external conduct, and the learning environment. Therefore, parents are asked to cooperate with the school in ensuring their children follow this code. The administration makes final decisions on interpreting the code as well as individual compliance.
School Belles Uniform Company (www.schoolbelles.com) supplies school and gym uniforms for OLV. Used Uniforms are available through the uniform exchange by contacting the school office. Uniforms in reusable condition may also be donated to the school for the uniform exchange. New polo shirts for girls and boys must be ordered through the school office.
Girls K - 4
Ø Top: white banded polo shirt with OLV insignia (ordered through school office)
Ø Jumper: blue plaid
Ø Sweater: solid white or navy blue
Ø Slacks: solid navy blue, twill or corduroy, worn from Nov. 1 to April 30 only
Ø Shorts: solid navy blue twill walking shorts, knee length, worn until Oct. 31st and after May 1
Girls 5 - 8
Ø Top: white banded polo shirt with OLV insignia (ordered through school office)
Ø Skirt: skirt or skort; blue plaid, should come to just above the knee
Ø Sweater: solid white or navy blue
Ø Slacks: solid navy blue, twill or corduroy, worn Nov. 1 to April 30 only
Ø Shorts: solid navy blue twill walking shorts, knee length, worn until Oct. 31st and after May 1
Boys K - 8
Ø Shirt: navy banded polo shirt with OLV insignia
Ø Trousers: solid navy blue, belt optional (No Cargo Pants)
Ø Sweater: solid navy blue, long sleeved or sleeveless
Ø Shorts: solid navy blue twill walking shorts, knee length, worn until Oct. 31st and after May 1
Gym Uniform
Boys and Girls, K-8, ordered through School Belles
Ø T-shirt: navy blue with OLV insignia
Ø Shorts: navy blue with OLV insignia-worn until October 31st and after May 1
Ø Sweat Pants: navy blue with OLV insignia
Athletic shoes may be worn everyday. Please do not purchase black-soled tennis shoes for school. High tops, mid tops, loud colored tennis shoes, boots and sandals are not allowed. Shoes must have backs. Shoelaces must be tied. Socks may be solid navy or solid white. Tennis shoes with built in skates, high heeled gym shoes and backless shoes are not allowed. Girls may wear white or navy tights in place of socks. Pants may not be worn underneath jumpers/skirts during the school day.
Plain white turtlenecks or T-shirts may be worn under the polo shirt. White shirts worn under the school shirt must be tucked into the waistband. The Flame sweatshirt or OLV PE sweatshirt may be worn in place of the sweater. The uniform polo must be worn under the sweatshirt with the collar out.
Make-up, nail polish, hoop, or dangling earrings or extremes in decorations are not to be worn in school. Girls only may wear one pair of simple earrings. Girls may wear one earring on each earlobe. If jewelry is costly, it is suggested it not be worn to school. Simple neck chains may be worn under the blouse/shirt. Children may wear only one bracelet and/or watch at a time. Children may not have temporary or permanent tattoos or other body art.
Hairstyles should be simple and combed/cut so as not to impede eyesight or disrupt the learning environment. Natural tints are allowed but extreme haircuts or dyed hair is not allowed. Boys hair may not extend to the shirt collar. Out of courtesy, hats, bandanas, etc., are not permitted inside the building.
Dress-up Days
Students may wear their uniforms or neat, clean and modest dress: skirt, blouse, or dress slacks for girls, and dress slacks and shirt with collar for boys. Jeans, sweatpants, or transparent clothing are not acceptable.
Casual Clothes Days
Students may wear neat, clean modest clothing including jeans, shorts, (between May 1 and Oct. 31), and sweatpants.
General Regulations for Out-of-Uniform Days, School Dances, etc.
Shorts, dresses, skirts should be no shorter than 2” above the knee. Shoulders, midriffs, backs, thighs, and cleavage must be covered. No skin tight or transparent clothing may be worn. Any insignia or printed material must not have inappropriate advertisements or endorsements for products, music groups, behaviors, etc., which contradict school philosophy.
Student Safety
In the event of an injury to a student, the parent will be called so that the individual may be taken for treatment. In either an emergency or a non-emergency situation, parent authorization for treatment is required. Please be certain that essential information on the emergency sheet is accurate, complete and current at all times.
The school safety patrol is on duty before school from 7:45 a.m. to 8:10 a.m. and for fifteen minutes after school. Members of the school staff monitor the entrances before and after school. The safety patrol may only assist people crossing the street and are not allowed to stop traffic or be responsible for unsafe behavior beyond their area. If a parent is parked in an unsafe spot or is in some way obstructing the morning routine, a patrol student may ask them to move his/her car. Please respond kindly to the students when they are fulfilling their duty to keep the school grounds safe.
For the safety of all the children it is asked that parents be responsible for their children in the courtyard and around the clubhouse area before and after school, especially during the winter months. Please help the faculty and staff on duty by monitoring your children during these times.
Backpacks should be carried on student’s backs. Because of the abundance of stairwells at the school and the hazard that has been created in the past, children may not roll backpacks in school. Children who have an inordinate number of things to bring home, should carry some things in their arms, as excessive weight on the back can cause back pain, etc. If children continually carry home many books, check to see that all books, supplies, etc., are necessary.
Drop Off Procedures
Parents who bring their children to school by car should pull into the alley off of Sunnyside, pull into the drop off zone designated inside the parking lot, come to a complete stop and let the children walk toward the school in the safe walk zone. Proceed out to Sunnyside and exit. Patrol members will assist those dropping off children.
Parents are asked not to park in faculty parking spots, to park behind the faculty parking spots and let children off or to escort children across Sunnyside unless crossing at the corner.
Pick Up Procedures
Parents should pick up their children by waiting outside the ”V” Door for grades K-4 or the Junior High Door for grades 5-8, and the Pre-Kindergarten entrance.
Electronic Devices
The phone is available in the receptionist area. In an effort to instill a sense of responsibility and accountability in our students, it is school policy that the school phones are not to be used for students to call home for homework, books, supplies, permission slips, gym/sports uniforms and lunches.
Cell phones or other electronic devices may not be visible or activated on school grounds. The administration retains the right to take possession of any of these items at any time.
Smoking
Smoking is prohibited in all public areas of the building.
School Library
The School Library is for the use of the students to increase reading for enjoyment or to assist in research projects. New books are continually needed to keep young readers’ interest, and all donations are most welcome. Students check out books during school hours and keep them for one week. If a student is absent, the book is due the day the student returns to school. If a book is lost, the parent of the student will be expected to reimburse the school at the list price of the book. A refund will be given if the book is found later and in good condition. If fines are not paid, the report card the progress report and/or diploma will not be issued until the obligation has been met.
Inclement Weather
Emergency closings occur when extreme cold and/or snow prevents safe transportation to school or impedes the operation of the school. Should the need arise for the school to close for any reason, you will be notified through the following stations: RADIO: WMAQ-67, WGN-720, WBBM-78, US-99, and TV: channel 32.
A message will be prepared and can be heard on the answering machine at school (773-283-2229) as soon as the decision to close has been made. Please do not call the rectory for school closing information.
Field Trips
Field Trips are scheduled to enrich and/or reinforce the regular instructional program. Parents are required to sign and return a permission slip granting permission for students who are participating in the field trip. Attendance at field trips is expected for all students in good standing. Students with unpaid balances will not be able to attend a field trip/outing until the entire balance is paid in full. The dress code for that day will be noted on the permission slip.
Students may be excluded from participation on a field trip due to a past history of irresponsible behavior that may jeopardize the safety of other students or the reputation of the school. In grades 4 - 8, a significant number of misconduct slips or a suspension may result in the loss of a school privilege, such as a field trip or class outing. If a child is removed from a field trip for disciplinary reasons, trip money is non refundable.
Lunch Period
Hot lunches and/or milk are provided through the Archdiocese of Chicago Food Service, (F.S.P.). Order forms are sent home monthly and need to be returned by the date indicated. Late orders are not accepted. In case of a missed paid lunch, a credit slip will be issued and attached to a future order form. Applications for free and/or reduced lunches are available.
If a lunch is forgotten by the child, the lunch must be delivered to the office by 8:30 a.m. No fast food lunches are to be brought in to individual students. Please do not send microwavable food.
Students in the lunchroom/playground area are under the authority of the lunchroom supervisor/volunteers. Appropriate behavior is expected in the lunchroom/playground area.
Our Lady of Victory relies on the volunteer efforts of our parents to staff the lunchroom from 11:15 A.M. – 12:45 P.M., Monday through Friday. Parents/Guardians who are available during these hours are asked to assist in the lunchroom and provide supervision on the playground. For the sake of supervision and safety, if there are less than the required three volunteers for lunch, children will remain inside for the recess period. If you are available throughout the year, please contact the school at 773-283-2229. Being a Lunch Volunteer fulfills Mandatory Hours requirements.
Volunteer Opportunities
In order to increase the quality of education to the students, parents are encouraged to volunteer at the school. The work may be done in a classroom or at home. Usually, these tasks are simple and will allow the teacher to spend more time on essential tasks in the classroom.
Studies done on effective volunteer programs suggest that volunteers make a significant impact on the achievement levels of the student served. Time allowances can be flexible for almost any home or work schedule.
To inquire about volunteer opportunities call the school office or come by the school for the sheet outlining volunteer interests and availability.
Sexual Harassment Policy
Sexual harassment by one employee of another, by an employee of a student, by a student of an employee, or by one student of another is unacceptable conduct. Employees or students who engage in any type of sexual harassment will be subject to appropriate discipline, including suspension and/or dismissal.
Retaliation in any form against an employee or student who exercises his or her right to make a complaint under this policy is strictly prohibited, and will, in itself, be cause for appropriate disciplinary action.
Any employee or student who knowingly makes false charges against an employee or a student in an attempt to demean, harass, abuse or embarrass that individual shall be subject to the sanctions for misconduct set forth above. The school will determine the facts regarding all allegations of sexual harassment in as prompt and confidential a manner as possible and will take appropriate corrective action as warranted.
Asbestos
In 1986 Congress passed the American Hazard Emergency Response Act (AHERA). This law requires all schools, kindergarten through twelfth grades, to be inspected to identify any asbestos-containing materials. The law further requires the development of a Management Plan, based upon the findings of the inspection, which outlines our school intent in controlling the potential for exposure to asbestos fibers in our school.
In the past, asbestos was used extensively in building materials because of its insulating and fire retardant capabilities. Virtually any building built before the late 1970's contains at least some asbestos in pipe insulation and structural fireproofing. We, too, have buildings that contain asbestos materials. The primary concern arises when these materials begin to deteriorate or become damaged.
A copy of the three-year inspection report and the management plan is on file at the Administration Office, 155 E. Superior Street, Chicago, Illinois, and in the school office for review.
Special Programs
The following are special programs that are offered at OLV.
OLV Band
The OLV Band has been in continuous existence since 1958. Its purpose is to provide students with an expressive and creative outlet for their musical talents through the study of wind and percussion instruments. Students in grades 4-8 are eligible, with new members being recruited each fall from grades 4-6.
Lessons are given during the school day on a rotating schedule with full band rehearsals taking place before and after school. The band presents Christmas and spring concerts and participates in band and solo contests. The band is supported and funded by the activities of the OLV Band Parents Organization. Tuition rates and scheduling information may be obtained from the director.
Guitar and Piano Lessons
Music lessons for guitar and piano are available for students in grades 3-8. Lessons can begin in third grade with the approval of the instructor.
Kids for Christ
The Kids for Christ Club is available for grades five and six. The club participates in outreach opportunities in the OLV community and the community at large. The club meets several times a month and their services are determined by the current need.
Rosary Club
Students are invited to learn and pray the Rosary. Weekly meeting days are determined annually.
Scouting
Our Lady of Victory Parish sponsors groups of Brownies, Girl Scouts, Cub Scouts, and Boy Scouts. Participation is open to all children of the parish. Call the rectory for more information.
Extended Day Care Program (EDP)
An Extended Day Care Program is available both before and after school on regular school days. There is an additional fee for this program. For more information, please contact the school office.
OLV for Me
OLV for ME is an alternative worship experience for 3 to 5 year olds. It meets on Sunday, during 9:30 a.m. Mass in the clubhouse, and provides an age appropriate church experience for preschoolers. Contact (773) 286-7284 for more information.
Student Council
The Student Council plays an important role in helping students become responsible and positive role models in the community. Students share ideas, interests and concerns with one another, teachers and the principal and have opportunities to participate in service projects.
Choir
Students in grades 2-8 may participate in weekly choir practice and music ministry.
Homework Club
Homework Club serves children primarily in grades 4-6 who need a quiet place to do homework, prepare for tests, receive assistance, and have work checked for accuracy. Weekly meeting days are determined annually.
Intramural Sports
Basketball and flag football are available.
Inter-Scholastic Sports
Cross country, track, basketball, volleyball and softball are available.
Parent Organizations
We encourage all parents/guardians to join the following parent organizations.
School Board
Our Lady of Victory School Board consists of the Pastor, Associates, Principal and appointed members of the parish. The School Board is a policy making body supervising the educational facilities of OLV School. Its function is to develop school policies, assist in promoting quality education, assume responsibility for financial planning and comprehensive development, to foster a better understanding of the ideals of a Catholic Education, and to be knowledgeable about educational trends. It is through the School Board that the parish and school administration, with the cooperation of the school faculty, can exchange their thoughts with the parents/guardians and the community at large. Meetings are usually held at 7:00 p.m. on the third Monday of each Month, September through May. The following are School Board officers:
William McElligott President
Mary Beth Gerlach Vice President
Andrew Kraus Financial Secretary
Mothers Club
The Mothers Club is an organization, which endeavors to promote between parents, children, school and community a mutual understanding and true Christianity. Mothers Club strives to aid the school in all projects: social, financial and educational. Membership is open to parents and guardians of children at OLV, relatives, former members, OLV faculty or any parishioner 21 years of age and older. For more information, please contact the school.
Holy Name Society
The Holy Name Society consists of over 200 members currently. The men of the Holy Name Society do tremendous work to support the sports program at Our Lady of Victory. Check the calendar for the many events they sponsor throughout the year. For more information, please call the school.
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